Does it replace my ERP?

No. It integrates with your ERP; it doesn't replace it: it reads orders and receipts and records the invoice. Payment runs in your ERP.

Does it post without a person's control?

Not from the start. It begins in parallel, without writing to the ERP, and each type of decision earns autonomy only when its measured accuracy reaches the threshold you set. Exceptions always go to a person.

What documents does it process?

Electronic invoices with their XML and attachments, credit notes, and non-electronic documents such as bills and foreign invoices in PDF or image format.

Which ERPs does it work with?

SAP and other ERPs, through connectors configured in each implementation. The integration is defined during design, based on your architecture.

Which countries does it support?

Tax validations are configured by country. In Colombia it covers taxes and e-invoice events, through your e-invoicing provider. For other countries, the rules are scoped in each implementation.

How long does implementation take?

It depends on your channels, your ERP and the integrations. The plan and dates are set during design, with your team.

It's an Enterprise agent: quoted per project, based on invoice volume and the scope of the integrations.

Is my data used to train the AI models?

No. The models are used under enterprise agreements that don't allow training them on your data.

Enterprise

AI Invoice Agent

Receives, validates and reconciles your supplier invoices against the purchase order and goods receipt in your ERP. Your accounts payable team only handles exceptions.

It integrates with your ERP; it doesn't replace it.

Enterprise plan · Configured and integrated in each implementation

Request a demo of this agent See plans

What it does

Receives from all your channels.

Takes invoices from your e-invoicing provider, email inboxes and online submission, and joins XML, PDF and attachments into a single record, without duplicates.

Reads what isn't electronic.

Bills and foreign invoices in PDF or image format: it reads each field with AI, shows its confidence level and flags anything doubtful for a person to confirm.

Validates before moving on.

Checks legal, tax and commercial requirements: supplier and company data, taxes and possible duplicates.

Reconciles with the order and the receipt.

Finds the purchase order, brings the open items and the goods or service receipts, and proposes the match within your tolerances.

Prepares the entry in your ERP.

Parks the invoice for a person to confirm or, once that type of decision has earned autonomy, posts it.

Resolves exceptions with the right person.

Asks the requester or approver by email, with full context. They answer in one click, and the answer is logged.

Keeps everyone informed until payment.

Notifies suppliers and internal owners of receipt, rejection with its reason, and each invoice's status until payment.

Rules and dashboard owned by your team.

Tolerances, taxes and the approval matrix are adjusted without coding. The dashboard shows every stage, alerts and the autonomy level.

What it doesn't do

It doesn't pay: payment runs in your ERP.
It doesn't decide outside the rules your company authorizes.
It doesn't create or change suppliers in your ERP.

How it works

Receive

Connects the channels, joins XML, PDF and attachments, reads non-electronic documents and detects duplicates.

Decide

Validates legal, tax and commercial rules, reconciles with the order and the receipt, and proposes with evidence.

Act

Records the invoice in the ERP, handles exceptions and notifies suppliers and internal owners.

It matches

Entry in your ERP

Parked or posted, depending on the autonomy level.

Something is missing

Exception to the decision-maker

With a diagnosis and a proposal, in the inbox or by email.

It doesn't proceed

Rejection or return to the supplier

With the reason logged.

The supplier corrects and resubmits; the agent reviews it again, in the same record.

How it reconciles

Rules come first. AI steps in to read documents and compare descriptions, and every proposal shows its evidence.

1
RULES
Finds the order.
From the invoice reference, its notes or its attachments.
2
RULES
Brings what's pending.
Open items to invoice and receipts recorded in the ERP.
3
RULES
Combines items.
Looks for the combination that matches the total, within tolerance.
4
AI
Compares descriptions.
Recognizes the same concept written with different names.
5
RULES
Proposes with evidence.
Items, differences and the rule applied, ready to confirm.

Illustrative example

An invoice arrives without the order number. The agent finds the reference in the notes, combines three open items and matches with zero difference. "Transport" on the invoice and "Freight" on the order are recognized as the same concept.

Autonomy earned with measured accuracy

The agent doesn't start out deciding on its own. Each type of decision moves up a level when its measured accuracy reaches the threshold your company sets.

Level 1 · In parallel.

Processes the same documents as your team, without writing to the ERP, and compares its decisions with yours.

Level 2 · Assisted.

Parks the invoice in the ERP and a person confirms it.

Level 3 · Autonomous.

Records the types of decision that earned autonomy; your team audits a periodic sample.

Each type of decision advances separately: with a complete order and receipt, services, combined items, or no order.
Your company sets the required accuracy. The agent moves up when it reaches it and moves down if it drops.
Always reviewed by a person: possible duplicates, differences outside tolerance, invoices without a purchase order and anything that doesn't fit your rules.
Everything is logged: the evidence, the rule applied and who confirmed.

It integrates with your ERP; it doesn't replace it

Your ERP (your company's management system).

SAP and other ERPs on the market, with connectors configured in each implementation. It reads orders, receipts and suppliers, and records the invoice.

Your e-invoicing provider.

Receives invoices and attachments, and handles e-invoice events through the provider.

Your corporate email.

Intake inboxes, notifications, questions and approvals.

EGIXIA Supplier Portal (optional).

So your suppliers can check the status of their invoices and payments in one place.

If an integration doesn't respond, the document waits, the call is retried and the support team is notified.

How it's implemented

1
Initial training and design.
The agent learns your rules and history, and we design the flows and integrations with you.
2
Build and integration.
We connect your channels and your ERP, and configure validations, reconciliation, exceptions and the dashboard.
3
Parallel operation.
Tests with your documents, without writing to the ERP, to calibrate the agent and measure its accuracy.
4
Assisted go-live.
Training, stabilization and autonomy by decision type, as it is earned.

What we need from your team

A person who leads the accounts payable process, the current rules (taxes, tolerances and approvals), access to test environments, and invoice history for the initial training.

What we measure

Invoices processed without manual intervention, by decision type.
Time from receipt to entry and to payment.
Rework and rejections, with their reasons.
E-invoice events within the deadline.

The baseline comes from the parallel operation, with your own data.

Security and data

EGIXIA cloud service on Amazon Web Services, with encryption in transit and at rest.
Permissions by role, company and process, and a log of every decision with its evidence.
AI models are used under enterprise agreements that don't allow training them on your data.

See security and privacy

Frequently asked questions

If you also want your suppliers to check the status of their invoices and payments in a portal, see EGIXIA's approach to accounts payable. View Egixia corporate module